Are you going to a group camping? That’s wonderful, but do you know how to plan a camping trip with friends so you will enjoy every moment? Check my 4 steps to have one of the best camping experiences that your friends won’t forget.
Four planning steps
Follow these steps and you will enjoy outdoors for sure.
Step 1: Do a research
Every project has a leader that spends more time planning than everyone else, and planning a camp trip is no exception.
You’ll want to find out:
- Who wants to do what
- Who doesn’t want to do something
- Who’s a novice
- Who doesn’t have the proper equipment yet
Once you know the answers to these questions, you can pick an appropriate camping location and time. For example, beginners probably won’t want to go camping in the winter time, and someone who wants to hunt would be disappointed if the focus is on fishing or another activity that he isn’t interested in.
Step 2: Coordination
Now that you have a tentative date in mind and a location, talk to your friends about it. The reason that you want to suggest a place and date first is because without it dates become a moving target, no one can agree, and responses die out quickly out of frustration and lack of interest. With a real date and place, all will be set.
A quick warning though, this is perhaps the most draining and arduous part of the process. And if you’re the leader of this small expedition, it falls on your shoulders to keep all the wheels on the train in motion and greased smoothly. It can be troublesome as friends may have other priorities at the moment.
Talk with each camper
Next, you’ll want to talk to each camper individually. Your task is to find out what are their needs and wishes, and also what are their concerns. You’ll need to make sure they are packing the right things and buying anew whatever they don’t have yet but need.
Once you’ve got all that taken care of, you’ll want to figure out the finer logistics.
- What time will the party be arriving?
- Will everyone be driving their own car or will everyone be carpooling at a designated location
- Who is bringing what equipment
- Who is going to carry what equipment, especially in the case where packs are getting heavy for someone
- What is the emergency plan
- Who will need what licenses
- Which fines will need to be paid and who will do that
Step 3: Communication & reminders
Now that everything is planned, your task is to communicate with anyone from the group about the expedition as well as to keep everyone else informed on what is happening.
Use group messaging programs
There are many group instant messaging programs for smartphones, as well as group messaging through cell phone texting, and these can help.
Talking about the trip builds excitement and also reassures your friends that you’re not flaking out and that you’re still there and looking forward to the adventure.
The other part of this step is to keep reminding them of the upcoming date, as well as other things they might need to do, such as getting park licenses. You can send out calendar reminders for Google, Outlook, Thunderbird, just about whatever calendar software that you use, including for their mobile smartphone.
Unresponsive camping members?
If someone is not responding to the messages, it usually means that they’ve lost interest. So, you will need to plan accordingly as if they won’t actually come. Sometimes they still come, but it’s better to be prepared in case they won’t, for increased self-sufficiency.
Another idea for the more technology-minded is to use a collaborative document to keep track of what things are needed or done. Google Sheets and Word 365 are both excellent online word processors that support multiple people edit.
You can keep track of questions, complications, requested meal ideas, as well as equipment needs and equipment stocking process per each adventurer.
Step 4: The trip day
Waking up in the morning and knowing that something awesome and perspective-changing is on the horizon is exciting, right?
Reign in that enthusiasm and be prepared to do some work. You’ll want to make sure that all of your friends have been reminded and have responded back.
It’s one thing to go on a camping trip by yourself, but group camping can be more demanding. Be over-prepared and have extras of the essentials like bottled water, sunscreen, and insect repellant. There is a way to deal with mosquitos in nature so don’t hesitate to use my tip to repel them.
One of the campers didn’t show up?
When someone is late, it can strike up anxiety because you don’t know why and how long will it take for a friend to show. Wait for 20 minutes and then call him to see what is going on.
Now that you know how to plan a camping trip with friends, take action and get ready so your camping adventure will be unforgettable.